Privacy Policy

Last updated: January 21, 2025

This privacy notice for Epic Test Quest ("we," "us," or "our"), a company in the process of formal incorporation, describes how and why we might collect, store, use, and/or share ("process") your information when you use our services ("Services"), such as when you:

• Visit our website at https://www.epictestquest.com/, or any website of ours that links to this privacy notice
• Use Wizzo, our Slack application for AI-assisted test case generation
• Engage with us in other related ways, including any sales, marketing, or events

Questions or concerns? Reading this privacy notice will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please do not use our Services. If you still have any questions or concerns, please contact us at info@epictestquest.com.

Summary of Key Points

This summary provides key points from our privacy notice, but you can find out more details about any of these topics by using our table of contents below.

Table of Contents

1. What Information Do We Collect?
2. How Do We Process Your Information?
3. What Legal Bases Do We Rely On?
4. When and With Whom Do We Share Your Information?
5. International Data Transfers
6. Do We Use Cookies and Other Tracking Technologies?
7. How Long Do We Keep Your Information?
8. How Do We Keep Your Information Safe?
9. Do We Collect Information From Minors?
10. What Are Your Privacy Rights?
11. Controls for Do-Not-Track Features
12. Do United States Residents Have Specific Privacy Rights?
13. Do We Make Updates to This Notice?
14. How Can You Contact Us About This Notice?
15. How Can You Review, Update, or Delete Your Data?

1. What Information Do We Collect?

Personal Information You Disclose to Us

In Short: We collect personal information that you provide to us.

We collect personal information that you voluntarily provide to us when you express an interest in obtaining information about us or our products and Services, when you participate in activities on the Services, or otherwise when you contact us.

Personal Information Provided by You. The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make, and the products and features you use. The personal information we collect may include the following:

• Email addresses
• Slack user IDs and workspace IDs
• Conversation messages (for test case generation)
• Products, features, and personas you create
• Generated test cases and drafts

Sensitive Information. We do not process sensitive personal information.

All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes to such personal information.

Information Automatically Collected

In Short: Some information - such as your Internet Protocol (IP) address and/or browser and device characteristics - is collected automatically when you visit our Services.

We automatically collect certain information when you visit, use, or navigate the Services. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Services, and other technical information. This information is primarily needed to maintain the security and operation of our Services, and for our internal analytics and reporting purposes.

The information we collect includes:

• Log and Usage Data: Service-related, diagnostic, usage, and performance information our servers automatically collect when you access or use our Services and which we record in log files.
• Device Data: Information about your computer, phone, tablet, or other device you use to access the Services.
• Location Data: Information about your device's location, which can be either precise or imprecise based on your IP address.

2. How Do We Process Your Information?

In Short: We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law.

We process your personal information for a variety of reasons, depending on how you interact with our Services, including:

• To provide our Services: Including AI-powered test case generation through Wizzo
• To save or protect an individual's vital interest: We may process your information when necessary to save or protect an individual's vital interest, such as to prevent harm
• To improve our Services: Analyzing usage patterns to enhance functionality
• To communicate with you: Responding to your inquiries and providing support

3. What Legal Bases Do We Rely On to Process Your Information?

In Short: We only process your personal information when we believe it is necessary and we have a valid legal reason (i.e., legal basis) to do so under applicable law.

If You Are Located in the EU or UK

The General Data Protection Regulation (GDPR) and UK GDPR require us to explain the valid legal bases we rely on in order to process your personal information. As such, we may rely on the following legal bases:

• Consent: We may process your information if you have given us permission (i.e., consent) to use your personal information for a specific purpose. You can withdraw your consent at any time.
• Performance of a Contract: We process your information to fulfill our contractual obligations to you when you use our Services.
• Legal Obligations: We may process your information where we believe it is necessary for compliance with our legal obligations.
• Vital Interests: We may process your information where we believe it is necessary to protect your vital interests or the vital interests of a third party.

If You Are Located in Canada

We may process your information if you have given us specific permission (i.e., express consent) to use your personal information for a specific purpose, or in situations where your permission can be inferred (i.e., implied consent). You can withdraw your consent at any time.

4. When and With Whom Do We Share Your Personal Information?

In Short: We may share information in specific situations described in this section and/or with the following categories of third parties.

We may share your data with third-party vendors, service providers, contractors, or agents ("third parties") who perform services for us or on our behalf and require access to such information to do that work. We have contracts in place with our third parties, which are designed to help safeguard your personal information. This means that they cannot do anything with your personal information unless we have instructed them to do it. They will also not share your personal information with any organization apart from us. They also commit to protect the data they hold on our behalf and to retain it for the period we instruct.

Third-Party Service Providers

We also may need to share your personal information in the following situations:

• Business Transfers: We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

5. International Data Transfers

In Short: Your data is primarily stored in the EU. Some processing occurs outside the EU/EEA through our service providers, protected by appropriate safeguards.

Epic Test Quest is based in Berlin, Germany. Your data is primarily stored and processed within the European Union.

Where Your Data Lives

AI Processing

When you use Wizzo to generate test cases, your conversation content is sent to Google Gemini servers in the United States for processing. This data is:

• NOT stored by Google after processing completes
• NOT used to train AI models (enterprise terms)
• Processed only to generate your response, then discarded

Safeguards for International Transfers

For transfers of personal data outside the EU/EEA, we implement appropriate safeguards as required by GDPR Article 46, including:

• Standard Contractual Clauses (SCCs) approved by the European Commission pursuant to Article 46(2)(c) GDPR
• Enterprise data processing agreements with all providers
• Compliance certifications (SOC 2 Type II, ISO 27001) from our vendors

Legal Basis for Transfers

We transfer personal data outside the EU/EEA based on:

• Standard Contractual Clauses (SCCs) pursuant to Article 46(2)(c) GDPR
• Adequacy decisions where applicable
• Your explicit consent for optional integrations (Jira, GitHub)

You may request a copy of the safeguards we use by contacting us at info@epictestquest.com.

6. Do We Use Cookies and Other Tracking Technologies?

In Short: Yes, we use cookies and Google Analytics to understand how visitors use our website.

We use cookies and similar tracking technologies to gather information when you interact with our Services. These technologies help us maintain the security of our Services, prevent crashes, fix bugs, save your preferences, and assist with basic site functions.

Google Analytics

We use Google Analytics to understand how visitors interact with our website. Google Analytics collects:

• Pages visited and navigation paths
• Time spent on pages
• Device information (browser type, screen size, operating system)
• Geographic location (country/region level, derived from IP address)
• Referral source (how you found our website)

Google Analytics uses cookies to collect this information. The data collected is:

• Aggregated and anonymized for our analysis
• NOT used to personally identify you
• NOT combined with other Google services (we use analytics-only mode)
• Processed by Google in the United States under Standard Contractual Clauses

Your Cookie Choices

Before tracking begins: When you first visit our website, we display a cookie consent banner. Google Analytics cookies are only placed after you consent.

Opt out at any time: You can:

• Withdraw consent via the cookie settings link in our website footer
• Install the Google Analytics Opt-out Browser Add-on
• Use your browser's "Do Not Track" setting (though universal support is limited)
• Clear cookies from your browser settings

No cookies without consent: If you decline analytics cookies, our website sets no cookies at all. We do not use essential/functional cookies that require persistence.

For more information on Google's privacy practices, visit the Google Privacy & Terms page.

Cookies We Use

We do not use advertising, marketing, or social media tracking cookies.

7. How Long Do We Keep Your Information?

In Short: We keep your information for as long as necessary to fulfill the purposes outlined in this privacy notice unless otherwise required by law.

We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy notice, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements).

Data Retention Periods

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

8. How Do We Keep Your Information Safe?

In Short: We aim to protect your personal information through a system of organizational and technical security measures.

We have implemented appropriate and reasonable technical and organizational security measures designed to protect the security of any personal information we process, including:

• Encryption at rest and in transit for all stored data
• SOC 2 Type II certified infrastructure (Supabase)
• Row Level Security (RLS) for database access control
• OAuth 2.0 for third-party integrations
• Regular security audits and monitoring

However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information.

9. Do We Collect Information From Minors?

In Short: We do not knowingly collect data from or market to children under 18 years of age.

We do not knowingly collect, solicit data from, or market to children under 18 years of age, nor do we knowingly sell such personal information. By using the Services, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent's use of the Services.

If we learn that personal information from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data we may have collected from children under age 18, please contact us at info@epictestquest.com.

10. What Are Your Privacy Rights?

In Short: Depending on your state of residence in the US or in some regions, such as the European Economic Area (EEA), United Kingdom (UK), Switzerland, and Canada, you have rights that allow you greater access to and control over your personal information.

Your Rights Under GDPR (EEA, UK, Switzerland)

In some regions, you have certain rights under applicable data protection laws. These may include:

• Right of Access: Request access and obtain a copy of your personal information
• Right to Rectification: Request correction of inaccurate personal information
• Right to Erasure: Request deletion of your personal information
• Right to Restriction: Restrict the processing of your personal information
• Right to Data Portability: Receive your data in a structured, commonly used format
• Right to Object: Object to the processing of your personal information
• Right to Withdraw Consent: Withdraw your consent at any time

You can make such a request by contacting us at info@epictestquest.com. We will consider and act upon any request in accordance with applicable data protection laws.

If you are located in the EEA or UK and you believe we are unlawfully processing your personal information, you also have the right to complain to your Member State data protection authority or UK data protection authority.

If you are located in Switzerland, you may contact the Federal Data Protection and Information Commissioner.

Withdrawing Your Consent

If we are relying on your consent to process your personal information, you have the right to withdraw your consent at any time. You can withdraw your consent by contacting us at info@epictestquest.com.

11. Controls for Do-Not-Track Features

Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track ("DNT") feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected.

At this stage, no uniform technology standard for recognizing and implementing DNT signals has been finalized. As such, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online.

12. Do United States Residents Have Specific Privacy Rights?

In Short: If you are a resident of certain US states, you may have additional rights regarding your personal information.

If you are a resident of California, Colorado, Connecticut, Delaware, Florida, Indiana, Iowa, Kentucky, Montana, New Hampshire, New Jersey, Oregon, Tennessee, Texas, Utah, or Virginia, you may have the right to:

• Request access to and receive details about the personal information we maintain about you
• Correct inaccuracies in your personal information
• Get a copy of, or delete your personal information
• Withdraw your consent to our processing of your personal information
• Opt out of targeted advertising or the sale of personal data

Categories of Personal Information We Collect

In the past twelve (12) months, we have collected the following categories of personal information:

How to Exercise Your Rights

To exercise these rights, you can contact us by:

• Emailing us at info@epictestquest.com
• Submitting a data subject access request

California "Shine The Light" Law

California Civil Code Section 1798.83 permits our users who are California residents to request and obtain from us, once a year and free of charge, information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes. If you are a California resident and would like to make such a request, please submit your request in writing to us at info@epictestquest.com.

13. Do We Make Updates to This Notice?

In Short: Yes, we will update this notice as necessary to stay compliant with relevant laws.

We may update this privacy notice from time to time. The updated version will be indicated by an updated "Revised" date at the top of this privacy notice. If we make material changes to this privacy notice, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification.

We encourage you to review this privacy notice frequently to be informed of how we are protecting your information.

14. How Can You Contact Us About This Notice?

If you have questions or comments about this notice, you may email us at info@epictestquest.com or contact us by post at:

Epic Test Quest
Strasse 5 Nr 53
Berlin, 13059
Germany

Epic Test Quest is in the process of formal incorporation.

15. How Can You Review, Update, or Delete the Data We Collect From You?

Based on the applicable laws of your country or state of residence in the US, you may have the right to:

• Request access to the personal information we collect from you
• Request details about how we have processed it
• Correct inaccuracies
• Delete your personal information
• Withdraw your consent to our processing

These rights may be limited in some circumstances by applicable law.

To request to review, update, or delete your personal information:

• Email us at info@epictestquest.com
• For Wizzo users: You can view and delete your data directly in the Wizzo Home Tab

This privacy policy was last updated on January 19, 2025.